ࡱ> GIDEF objbj  N+++++???8w$?`^''===ߧ$`V+@++==$$$+=+=ߧ$ߧ$$^!=u?pd͠h˧00`5"!!+/$= IWn#` : Agenda Tuesday March 24th, 2009 6:30 p.m. Mills Library I. Call to Order III. Special Business Dr. Carney-Hall on the ϲ budget A couple of folks have asked her questions about budget and whats going on in the college. Pres Cloyd visited with the faculty and talked about the budget. 30% operating budget is endowment funding (investment of stocks, etc.), which is not doing very well, but whos is right now? Nonetheless, we are impacted by a declining endowment. i.e. today it is worth $125 million , which is the same as it was 10 years ago. As a result, the colleges leadership and departments, etc have been looking into overcoming this declining. We want to minimize any impact to student experiencenot reducing financial aid or odyssey. Keeping operating budgets flat and reducing some for next year as well as salaries for faculty How are we looking at lots of different structures to be more efficient? Weve got to find a fair amount of money for next years budget. At the end of the day, faculty and staff will be talking about budgets in a way that you may have never heard of. i.e. being more money conscious than in the past, thinking about what academic programs we can have, potential cost savings, etc. Weve got things we need to work on, and were going to do that. Many other colleges are experiencing the same thing across the country. You guys have a lot of influence with your words. Please take this information to regulate rumors. Ask what questions you may have. We want to be thoughtful, thorough, make decisions in a timely manner Hiring freeze: Theyve really scrutinized every position. New positions are getting the same scrutiny as vacancies. Some faculty may be taking on overloads. Because the residential nature of our campus, we have the core pieces (dining, housekeeping, etc.) that must be maintained. The commitment to students is being maintained. Families everywhere are going through the same thing. Its a tough time to be a part of this leadership. Please present this in a way that is both positive and real for folks. We need to make sure we have good information out there. We dont know for sure what will happen. We may have to look to other things. Please have some faith (not blind faith!). We are taking our time, being thoughtful, and looking into any impact that we may be making. If you hear things, please come check with Karla. Odyssey budget is being maintained, as it is an endowed funding source as well. IV. Announcements and Constituent Concerns Seniors: since this class is the first to be required to have Odyssey to graduatecant they be more lenient? This years seniors are worried about graduating since they didnt start filling forms out until it was too late. Many seniors didnt know you had to fill the forms out before the project is complete (statement of intent). Classes after these seniors are being fully informed about what the Odyssey Program entailsthe seniors (guinea pigs) were not. There is a difference between pre-approved activities and courses vs. the things you have done that you believe should be accounted for. Will they really not let a senior graduate for not have ONE last Odyssey credit? How can we get pedestrian crosswalk from Huntington to that little field behind Public Safety building. Karla will visit with Scott Schallhorn about it and the city of Conway. Can we get all of the apartments card access to the Mills Street laundry room please? Mac Barnes has been working super hard getting all of this voting business under control. High five Mac! V. Departmental Liaison Reports VI. Committee Reports Social Committee with Jake Eddington Trivia Night this Thursday at 6:30 p.m. in the Burrow. Theme is Current Television! So watch TV nowbased off of THIS weeks television schedule covering the channels you can get regularly in a residence hall (basic cable shows). Wednesday, April 1: Deas Vail Concert in the Burrow 8:30 p.m. Media Committee with Fraser Holmes KHDX will have a volunteer meeting THIS Friday 4:00 p.m. in the Burrow if you want to volunteer for the Cool Kids concert being opened by Free Sol. Volunteers get a free KHDX shirt!!! Multicultural Development Committee with Ronni Laizure In the middle of Diversity Week! Tonight: Nobelity showing in the Burrow at 8:30 pm! Wednesday: Jay Brannan performing at 8:30 pm in the Burrow Thursday: S.O.B. Discussion at 8:00 pm in Burrow Friday: Owen Smith 6:30-7:30 pm in Burrow Sunporch, everyday at lunch: De-Stereotype Me Footprints: Submissions for S.O.B Progressive rock band named Tsunami for CK Week! HardStock has been rescheduled to April 17th. Contact Trey Calvin if you have any questions. Diversity Concerns Committee: Working on diversity student webpage to recruit and retain MDC members and keep up with student life, student concerns, student academics, etc. about diversity. Direct diversity concerns to Ronni for now Volunteer Action Committee with Larnie Campbell T-shirts selling on Thurs and Fri in the sun porch! And at HardStock! Part of the National Symphony Orchestra perfoming Friday in Hulen at 6-9 pm. Get in touch with Dan Gibbens-Rickman if you want to volunteer (preferable 21 and up so you can bartend!). Volunteer hours? Contact Larnie. Environmental Concerns Committee with Wendell Cathcart and Katherine Roehm Meeting Thursday to start working on events. Starting to plan event with Joe Sundell with the No Coal efforts. Hosting Joe for an event soon. Earth Dayrecycling tote bags and more! Shirttails Committee with Ken Yang Dances are due April 12-15! Committee on Residence Life with Mac Barnes Meeting tomorrow about ResNet system that will hopefully be implemented next year. Gave money to Hardin for HardStock to bring a band and also to Couch Hall for their pirate party. Campus Kitty with Alex Graddy-Reed CK Week Theme: Peace, Love, and Kitty!!! Thursday: selling in the sun porch! Come by and buy some shirts ($15 for special 60th anniversary shirt, regular is $10 unless you buy with a pass), slap koozies ($5), and key chain bottle opener ($3)! CK Week begins NEXT Friday and will go through Easter weekend. Publicity will be everywhere. Youll know everything that will happen this week. Holler at Alex or anyone on CK if you have questions. Academic Policy with Samantha Bode April 2nd is the next meeting! Student and Academic Concerns Committee with Samantha Bode and Jayce Hafner Constitutional Revisions: see the highlights attached. APPROVED! Financial Committee with Alex Graddy-Reed Four Proposalsalso see attached for full details. CRL has asked for more money. Additional $3000 for the rest of the year. PASSED: $3000! Feminist Club: Proposal 1, 2, and half of 4=$2550. PASSED: $2550! Film Club requested 400 for two movies, but one movie doesnt have master calendar approval, so FinCom wants to only fund 200. PASSED: $200! SoCo Spring Event (on April 25th) called SoCo LoCo: $24,858 requested, FinCom wants to fund $16,050. -Toms (the shoe companytheyll come, sell shoes, and you can decorate your own shoe!) -Midway games (carnival games) -2 large items conditional by needing Public Safety permission: THE HIPPOlargest inflatable water slide EVER! And guess what? ITS GREEN!!! It only uses one hose and doesnt damage any of the grass. Feminist Club is new we are uncertain of their ability. SoCo has been running responsibly and very well this year. However, Katherine speaks for the Feminist Club and says their events have been great thus far and very well planned. Jacob thinks there are so many better and responsible things that we can do with this $16,050 (especially during these hard economic times) despite how the seniors want to spend this money that they paid. This event is good for the community and ϲ (it is free for ϲ students and open to the public after a certain time for a small fee that will be given back to Senate). Jake E. agrees with Jacob, but like Alex saidwe have this money, we should spend it. Ronni: Are we funding events with no purpose? Is it promoting diversity? Just something to consider when deciding. Do your constituents want to go to a huge afternoon party? Think about what your constituents want with this money. Thomas thanks Jake for getting this proposal out. This activity fee is for the students. As a senior, we pay this money, and then to see if roll over to next year? Lets not waste it. Mac: we have the obligation to spend the money for this years students, not just seniors, who may not be here next year (may be abroad, transferring, etc.). $5000 rolled over to this year from the past. Should we lower the student activity fee if we have all this money left over? FinCom was very conservative in allocating organization budgets this year. They also urged people to come to FinCom with proposals. We have a lot more money than we are used to dealing with because of this large increase. Concrete proposals are needed; several organizations still have money in their budgets. With the transition between the FinComs and the $8000 left over (IF and after todays proposals are approved) will not hurt the incoming senate or current organizations. Becca calls the question! Chance is concerned about funding the two substantial items (hippo and ferris wheel). Why not glass recycling, lighting, etc.? SoCo Loco PASSED: $16,050!!! Not really sure how we should proceed about the new treasurer filing was intended to be tonight. However, we dont know who the new senate is yet, and having a treasurer apply is unconstitutional. Communications Committee with Kristi Vo Congratulations to Alex Graddy-Reed for correctly guessing BJ, and to BJ for correctly guessing Sam! Committee on Committees with Will Green Confirmation hearing of the executive meetingmotion to amend the bylaws, Section 2. Add a section d that states Will will provide us with the exact wording soon! APPROVED. Executive Committee with BJ Fogleman Transition Retreat was intended for this Saturday, but the new senate cant really plan for it since they dont know it is Saturday yet! When will this retreat be? Perhaps 2 days next week (since weve got CK week and Easter for the next couple of weekends). Listen up! This is our last acting meeting, but youll need to be here next week for transition! VII. Unfinished Business Do you know what the timeline is going to be for choosing chairs and whatnot? It is supposed to be up to the new VP, but Will will make sure that it happens in a very very very timely manner. VIII. New Business Elections Commission Elections ResultTOMORROW. The reason it did not work today: some students did not receive all of the e-mails they needed. The ϲ Server recognized that Mac sent over 3000 e-mails in 30 minutes, so these all went to some Spam collecting group that will release like 50 e-mails every so often. Check out Macs e-mail or holler at him for more info. Mac has received over 4 pages of e-mails today. Please tell your constituents to seriously read their e-mail! Word of advice from BJmake your current students e-mails SHORT AND SWEET! Squatters session was last night. There is still ability for students who want to live in other buildings through the regular process. If they missed it, they still have until 4:00 p.m. tomorrow! Thursday is the apartments in draw number order. There is this thing called the H card that will be provided to allow time efficiency of this process. Off: 124 were approved. Any student who did not get approval will need to go through the regular housing process. You cant put the genie back in the bottle! We dont know how many students are going to return until everyone goes through the process. Discrepancies in policy: will not allow temporary roomed students to squat. However, temp room students CAN in fact squat after the squatters. Jim and co. are working with those students who wish to squat and allow them to select a room in that building instead of that certain room to be consistent. Transparency CommitmentJim and co. let you know when the housing process fails to live up to this. Apologies. VIX. Adjournment until March 31st, 2009 Clean up: EVERYBODY! Feminist Club Requests 100-1200-A061 Proposal #1 Requesting: $2,000 For: Bitch When: April 25th, 9:30-11 Where: Reeves Reciatal Hall Master Calendar Conformation: yes (if you check this today, it might say no, but Connie just gave her approval for this event, which is what was keeping us from being approved on the master calendar) Event Details: Bitch is a famous feminist/lesbian artist. She performs every year at the Michigan Womyn's Music festival and was feautred in the movie Shortbus. This should draw a huge crowd from ϲ, UCA, and the surrounding area. Expected # of participants in 200 Budget Breakdown: performance fee, including flight Proposal #2 Requesting: $400 For: Guest Speaker, Nick Stinson When: April 18th and April 20th Where: Mills 103 Master Calendar Confromation: pending Event Details: Nick Stinson, a ϲ graduate, was the founder of the Conway Leauge of Queer Activists. He will be giving his lecture "Praticipatory Patriarchy: Why the Human Rights Campaign is Worse than Just Not Very Good" at the Arkansas Queer Coalition Conference (which Feminist Club is Co-hosting) and again at a feminist club meeting Budget Breakdown: flight attendance: 150, 30 Proposal #3 Requesting $500 For: Women in Microfinance When: Ongoing Master Calendar Conformation: Not Needed Event Details: Small microfinance loans allow women around the world to bring themselves out of poverty by giving them the money to start their own businesses. I will outline the concept of microfinance loans at a regular feminist club meeting, and let the attendees vote on the projects they want to fund through kiva.com. Since the women pay back the loans, this project will continue for as long as our club continues. We will be able to correspond with the women and see how our money is making an impact in their lives. We hope to expand the program in the future and do an event with Heifer International or the Clintion foundation in the coming semesters. attendance: 30 Proposal #4 Requesting $300 For: The Dinner Party When: March 31st, 5:30 PM Master Calendar: Yes Event Details: The Dinner Party is an art installment by Judy Chicago, outlining 30 outstanding women throughout history. It plays off the concept of "if you could have dinner with anyone, who would it be?" Each woman has her own place at the table with a description of how she contributed to history. We want to do a real dinner party with color photos of each place. Each participant will read a short summary of the woman at their place. Budget Breakdown: Food: $200 Color copies of art installment: $100 Proposal #5 Requesting $20 For: Feminist Zine Library Master Calendar: not needed Event details: A zine is an informational phamplet that is produced and distributed at a low cost. We are currently working on creating an administration approvedreproductive health zine for men and women to distribute across campus during the coming school year. We are contributing original information, as well as taking info from existing zines. Purchasing these zines will not only help us create a zine of our own, but will provide the campus with rescources on dealing with intimate partner violence, dealing with sexism, and responsible sexuality. Budget Breakdown: Attach a line-item budget with each expense of the eventOrganization Name: ϲ Film SocietyRequesting: $400For: Spring Cinema SamplerWhen and Where will this Event Occur:March 28, 4pm and April 4, 4pm in Mills BMaster Calendar Confirmation:Done. (I'm not entirely sure what I'm supposed to include here, but they should be on the calendar already)Event Details:For our Spring Cinema Sampler, we are showing five films:On Feb. 27, we showed M, Fritz Lang's 1931 masterpiece about a child murderer brought to justice by criminals. The public viewing fees amounted to $125.On March 5, we showed Black Orpheus, Marcel Camus's interpretation of the Orpheus myth set in Rio de Janeiro during carnival. The public viewing fees amounted to $200.On March 18, we showed Control, the 2007 black and white biopic of Joy Division lead singer Ian Curtis. The public viewing fees amounted to $300.On March 28, at 4pm, we plan to show Brother's Keeper, a documentary film about the trial of two farmers accused of killing their brother in a mercy killing. The public viewing fees amount to $325.On April 4, at 4pm, we plan to close our Spring Cinema Sampler with Throne of Blood, Akira Kurosawa's interpretation of the Macbeth story. The public viewing fees amount to $200.We had $750 of Senate funds on hand, and we plan to use all of it, so our discretionary request covers only our overrun.Who this event is targeting and expected number of participants:This event targets students who are interested in exploring a variety of genres and styles of film, especially those that would not commonly be shown during other campus events. Additionally, this event gives interested students something to do on Saturday afternoons.Past attendance has averaged approximately 30 students per film, so we estimate a total attendance of 120-200.Did you request funding for this event in the spring? If so how much was funded:N/AAny Additional Comments:I'm sorry for the late submission - we're a new club and I'm pretty new to this. I thought the deadline was midnight on Sunday night.If it's too late to submit this proposal, we could postpone our final two films. Budget Breakdown: Attach a line-item budget with each expense of the eventOrganization Name: Social CommitteeRequesting: $24,85824,858For:SoCo LoCoWhen and Where will this Event Occur:April 25th- ALL DAYMaster Calendar Confirmation:YesEvent Details:This year SoCo wants to sponsor a new event that will appeal to ϲ students, as well asthe community. We want to have the largest inflatable waterslide in the world, and a few othercarnival rides (tilt-a-whirl), midway games (popping the balloons to win teddy bears), the Conway Humane Society to bring puppies and kittens (kinda petting zoo-ish), TOMS Shoes might be ableto come, Carnival food, Skydiving, a ferris wheel, sumo wrestling outfits, and an overground pool.Basically, this event is going to be AWESOME if we get the money.We are also going to have a bank sponsor the cookout (hot dogs, hamburgers) and a stage area bythe eating area for a few ϲ students and alumni to perform.For the first four hours, this will only be open to ϲ students, but for the last 3-4 hours wewill open it to paying community members. Funds made will be returned to Senate.We'll finish the night with Walk-In-Movie w/ Goonies and Grease. We don't need money for this.Who this event is targeting and expected number of participants:This event targets all of ϲ. We expect 400 students and hopefully 100 form the public.Did you request funding for this event in the spring? If so how much was funded:No we did not request Any Additional Comments:SoCo LoCoItemCostThe Hippo7,980Ferris Wheel6,000Skydive Extreme Air5,000Tilt-a-Whirl2,000Trampoline with Bungie Thing1,500Toms (5 pairs x $44)220Cotton Candy Machine250Flossie Funnel Cakes500Sumo Wrestling800Midway Games300Overground Pool308Total24,858 ϲ Student Senate Constitution Preamble We, the students of ϲ, in order to participate in the governance of the college community, to give direction and voice to student concerns, and to provide a framework for a number of activities and services for students, do ordain and establish this Constitution of the ϲ Student Association, provided that no part of this Constitution nor any action taken under its authority shall conflict with the policy of the College. Article I Section 1.All regularly enrolled students at ϲ, as certified by the Registrar of the College, shall be members of the ϲ Student Association. Section 2.All executive and legislative authority of the Student Association shall be vested in a Student Senate. The Student Association shall elect a President and a Vice President who shall serve as President and Vice President of the Senate. Each living unit, as defined by the Senate, shall be represented on the Senate by a representative who must reside in that living unit during his/her tenure in office. The Senate may also add additional elected representatives in its Bylaws as it deems necessary. The President shall nominate, subject to the approval of the Senate, non-voting officers, and nonvoting advisors which the Senate shall deem necessary. Section 3.The Senate shall meet regularly, and special meetings may be called by the President or upon petition of a majority of the elected members of the Senate. The Senate may adopt its own rules and/or procedures. Section 4.All regular and special Senate meetings shall be open to all members of the Student Association and members of the ϲ faculty and staff unless, by majority vote, the Senate shall go into executive session. Section.5. All acts, resolutions, and allocations passed by the Senate must be approved by a majority vote unless otherwise provided for in this Constitution. All votes must be cast in person or by an appointed proxy. Article II Section 1.The Senate shall have the authority to appoint student members to the various Standing Committees of the College on which there are student members. The Senate may request reports from these committees. Section 2.The Senate shall have the authority to establish permanent and temporary student committees, agencies, and offices as it deems necessary and appropriate. The Senate shall designate the powers and responsibilities of these committees, agencies, and offices, and shall have the authority to appoint and remove the officers and members of such groups. Section 3.The Senate shall have the authority to allocate the Student Activity Fund. The Student Activity Fund shall consist of: (1) Student Activity Fees paid to the College by each student at the beginning of each term, and (2) any other income not specifically designated by authority of the Student Association to other purposes. Changes in the amount of the Student Activity Fee shall be approved by a two-thirds majority vote of the Senate. Such changes must be approved by the Board of Trustees of the College. The Business Office of the College shall be the depository of the Student Activity Fund. Monies shall be withdrawn from the Student Activity Fund only on the signed warrant of the Treasurer of the Student Association. The Senate may request that the College audit the records of the Student Association. Section 4.The Senate shall have the authority to require its agencies, committees, and offices created under authority of Article 11, Section 2, to submit written requests for funds. Article III Section 1.The President of the Student Association shall: preside over all meetings of the Association and the Student Senate, unless otherwise provided for in this Constitution; serve on Standing Committees of the College as designated by the College faculty; assure that an annual Student Association Budget is submitted for consideration and approval by a majority of the Senate; and enforce, along with the Senate, this Constitution and all regulations passed under its authority. Section 2.The Vice President of the Student Association shall discharge the duties of the President when, for any reason, the President is unable to serve. At other times, he/she shall serve in the Senate as a representative-at-large. Section 3.The Treasurer of the Student Association shall be a non-voting member of the Senate. Acting under the allocation authority of the Student Senate, he/she shall sign all warrants for allocations of the Student Activity Fund. Section 4.All members of the Senate shall discharge any duties delegated to him/her by this Constitution or by the Senate. Article IV Section 1.If, for any reason, the office of President of the Student Association becomes vacant, the Vice President shall assume the Presidency. If, for any reason, the office of Vice President of the Student Association becomes vacant, the Senate shall make provisions for a special election in accordance with the appropriate provisions of this Constitution and the Election Code. Article V Section 1.The Senate shall establish an Election Code governing the campaigns and elections for Senate offices in accordance with appropriate provisions of this Constitution, and shall supervise the elections, the tabulation, and the printing of ballots. The Election Code shall be posted at least two weeks before the opening filing date of an election. Article VI Section 1.Any question involving the constitutionality of actions of the Senate, members of the Senate, or agencies of the Senate operating under this Constitution shall be answered by a Council of Review. This Council shall consist of: the Dean of the College, who shall serve as chairman; the faculty advisor(s) to the Senate; one other faculty member selected by the Student Senate; and student members of the College Judicial Council. Section 2.Any individual who questions the constitutionality of any action of the Senate, members of the Senate, or agencies of the Senate operating under this shall submit his/her contention in writing to the Chairman of the Council. The Council shall conduct open hearings. Article VII Section 1.Amendments to this Constitution shall be initiated by at least a two-thirds vote of the Senate or by a petition submitted by any member of the Student Association. Each petition for an amendment shall contain the full text of the proposed amendment and shall be signed by at least thirty percent of the members of the Student Association. Petitions for amendments shall be filed with the Senate. Section 2.The Senate shall have proposed amendments posted at least three days before the Student Association is to vote on the proposal. Section 3.The Senate shall make provisions for a special election for any duly initiated constitutional amendment; provided that such an election shall be held no later than three weeks following the initiation of the amendment; provided further that no such election shall be held during the final two weeks of a term. An amendment shall become effective as a part of this Constitution only if approved by a majority of the votes cast on the amendment. Section 4.A new Constitution to replace this Constitution shall be initiated and adopted in the same manner that amendments to this Constitution are to be initiated and adopted. Bylaws SECTION I. MEETINGS A.The ϲ Student Senate, hereafter referred to as the Senate, will meet each Tuesday night at 6:30 at a predetermined location, provided it is not the last week of any semester or during a holiday. B.The Presidential Assistant will post an agenda and distribute it to all members of Senate at least twelve (12) hours prior to each regular meeting. C.The Secretary will record the minutes of each meeting and will provide them to any member of the Student Association who so requests within forty-eight (48) hours after each meeting. D.Special meetings may be called by the President as outlined in Article I, Section 3 of the Constitution of the ϲ Student Association (hereafter referred to as the Constitution). An emergency meeting may be held either to supplement the regular weekly meeting or to replace it. All reasonable effort must be made to give all voting members of the Senate at least twelve (12) hours notice of any emergency meeting. The attendance policy, as outlined in Section V of the Bylaws of the ϲ Student Senate (hereafter referred to as the Bylaws), will not apply at emergency meetings unless a notice of at least five (5) days has been given to each voting member of Senate. SECTION II. MEMBERSHIP A.The Senate shall consist of voting members, officers, chairs, and advisors. 1. Voting Members Living Unit Representatives: Three representatives from the Apartments, Couch Hall, Galloway Hall, Hardin Hall, the Houses, Martin Hall, Off-Campus, Raney Hall, and Veasey Hall Class Representatives: One representative from each class: Freshman, Sophomore, Junior, and Senior. Officers: President (votes to make or break a tie) and Vice-President 2. Officers of the Senate President Vice-President Presidential Assistant Secretary Treasurer Academic Policy Representative (who shall also serve as representative to the board of trustees and is required to attend Academic Policy, Executive and Senate meetings) 3. Chairs Social Committee Chair Media Committee Chair Multicultural Development Committee Chair Environmental Concerns Committee Chair Council on Residence Life Chair Elections Commission Chair Shirttails Committee Chair Campus Kitty Chair 4. Advisors Faculty Advisor(s) Dean of Students B.If, for any reason, the office of a living unit representative or a class representative becomes vacant, the Senate shall make provisions for a special election in accordance with the appropriate provisions of the Constitution, these Bylaws, and the Election Code. C.Voting members of senate holding a paid Chair position must abstain from votes concerning their committee. Furthermore, no student may hold more than one position paid through the Student Activity Fund unless approved by a majority vote of the Senate.In the event that a student is appointed to two paid positions of the Student Activity Fund, he or she will forgo the lesser of the two salaries. In such cases, persons can hold up to two positions, so long as the positions are not related, determined at the discretion of the Student Senate on a case-by-case basis. SECTION III. PROCEDURE A.Meetings of the Senate will be conducted according to the most recent edition of Roberts Rules of Order; unless otherwise provided for in either the Constitution or the Bylaws. The Executive Committee may submit a simplified parliamentary procedure document based on Roberts Rules of Order for approval by the Senate. If adopted by a two-thirds vote of the Senate, this document shall serve as the rules of order for the Senate, with Roberts Rules of Order persuasive in circumstances not outlined in the document. B.A quorum of the Senate is defined as a majority of voting members. A quorum must be present for the Senate to conduct any business. D.In voting, a majority is defined as a majority of the voting membership. A two-thirds majority is defined as a two-thirds majority of the voting membership of the Senate. E.The president may vote only to make or break a tie. F.Only voting members, except the president, may make or second motions. G.A member of Executive Committee will keep a record of all votes on main motions made during Senate meetings, including those made or discussed in executive session, and excluding only those made during the meeting to discuss nominations to the College Judicial Council, Committee on Academic Integrity, Traffic Appeals Board, and Peer Disciplinary Panel. SECTION IV. EXECUTIVE SESSION A.Senate has the power to enter executive session, as vested by Article I, Section IV of the Constitution. B.All Committee on Committee meetings to discuss nominations will be held in executive session. The nominations arising from these meetings may be made public at the discretion of the chair. C.Only the Senators, Officers, the Academic Policy Representative, and the Chairs outlined in Section II of the Bylaws will be allowed to remain in a meeting once it has entered into executive session. D.A Senator is considered in violation of executive session if he or she repeats outside of executive session any matters discussed during the session. Any Senator who is accused of said violation is subject to removal as outlined in Section VIII of the Bylaws. E.Each time the Senate enters executive session its members may, before exiting, prepare a statement reflecting the nature of the business conducted and/or opinions expressed in executive session. This section does not apply to any Committee on Committees meetings. SECTION V. SENATORS RESPONSIBILITIES A.Attendance 1.Senators are required to represent their respective student constituency to the best of their ability. This requires not only attendance at meetings but also active participation in both official and unofficial Senate obligations. 2.Attendance of Senate meetings is of paramount importance not only to the Senator, but also to the constituency. Regular Senate meetings, as well as meetings of Senate committees, are important in ensuring Senate's efficiency in dealing with issues that concern the Student Association and the College. Lax attendance of these meetings will not be tolerated. 3.All members of Senate, as defined in Section II, are required to attend every Senate meeting. The Secretary will keep a record of attendance at each meeting. It is the responsibility of the member to notify the Secretary prior to any absence if he or she wishes the absence to be excused. Absences may be excused in cases of college business or personal emergency or if the member arranges a substitute to attend in his or her place. 4.Senators shall attend all meetings of the committees to which they have been appointed. If a Senator is unable to attend a meeting for any reason, he/she shall contact the Chair of that committee before the meeting occurs. The Chair of the respective committee shall enforce this policy and shall deem absences excused or unexcused. When a Senator accumulates two (2) unexcused absences, the Chair is to notify the Senator and the President in writing of the unexcused absences on the same day the second absence occurred. 5.Any Senator with more than two (2) unexcused absences from regular Senate meetings three (3) or more unexcused committee meeting absences during the course of his/her term of office, he/she shall be subject to removal from office by impeachment. B.Communication with College Staff and Administration 1.The President may designate any Senator or Officer of the Senate to serve as a liaison with a ϲ department or staff member. Departments shall include, but not be limited to, Information Technology, Dining Services, Physical Plant, Media Center, Athletics, and Residence Life. The role of the liaison shall be to maintain or develop a positive working relationship with a member of the designated department. 2.No Senator or Officer shall serve as a liaison to more than two (2) departments. 3.The Executive Committee shall serve as a liaison between the Senate and members of the Senior Staff of the College. C.Communication with Constituents 1.Communication with a Senator's respective student constituency is essential to the proper functioning of Senate. This shall be maintained not only through Senate notes but also through one-on-one interaction with those constituents. All housing representatives shall be responsible for distributing weekly notes. All class representatives shall be responsible for producing class-specific notes to be distributed among the members of their class weekly. 2.The purpose of Senate notes is communication with students. It is of paramount importance that these notes be posted punctually and that they contain information pertinent to that work which the Senate is doing. Therefore, the notes shall accomplish the following things: Encourage communication between Senators and constituents; Accurately reflect information relayed at Senate meetings, clearly distinguishing facts from senators personal opinions Include pertinent information from the official minutes; Be posted by Saturday at noon following the most recent Senate meeting; and, be brought to the next week's Senate meeting and emailed to the Secretary at the time of publication. 3.If a Senator fails to meet the above guidelines four (4) times within his or her term of office, he or she shall be subject to removal from office by impeachment. The Senate Executive Committee shall monitor the punctuality and content of Senate notes according to the above guidelines. D. Communication with Other Senate Members 1. It is expected that each senate member will treat all other senate members with respect and courtesy. If any senate member feels that they have been treated disrespectfully, it is this senate members responsibility to bring this to the attention of the Senate advisor. SECTION VI. COMMITTEES As outlined in Article II, Section 2 of the Constitution, the Senate has the power to create committees. The following will be considered standing committees of the Senate: 1.Executive Committee 2.Communications Committee 3.Student and Academic Concerns Committee 4.Finance Committee 5.Committee on Committees The following will be considered permanent committees of the Senate: 1.Social Committee 2.Environmental Concerns Committee 3.Multicultural Development Committee 4.Media Committee 5.Welcome Week Committee 6.Campus Kitty Committee 7. Elections Commission 8. Shirttails Committee A. Senate Standing Committees: The Senate shall be organized into the following committees, with no Senator serving on more than two (2) committees: 1.The Executive Committee shall be chaired by the President and shall operate according to a committee document appended to these Bylaws. 2.The Communications Committee shall be chaired by the Secretary of the Senate and shall operate according to a committee document appended to these Bylaws. 3.The Student and Academic Concerns Committee shall be co-chaired by the Presidential Assistant and the Academic Policy Representative and shall operate according to a committee document appended to these Bylaws. 4.The Finance Committee shall be chaired by the Treasurer of the Student Association and shall operate according to a committee document appended to these Bylaws. 5.The Committee on Committees shall be chaired by the Vice President and shall operate according to a committee document appended to these Bylaws. B.Student Association Committee Assignments 1.Senate will have the power to appoint six (6) students to the College Conduct Council, six (6) students to the Peer Disciplinary Panel, three (3) students to the Traffic Appeals Board, and four (4) students to the Committee on Academic Integrity. The Senate will also choose at least two (2) alternates to serve in the event a permanent member cannot. Senate may appoint a larger pool to be recommended to the Office of Student Affairs. 2.Senate will have the power to appoint students to Faculty Committees, as vested by Article II, Section 1, of the Constitution. The Vice-President, as chair of the Committee on Committees, will maintain contact with each student delegate to the following Faculty Committees and will ask a member of each committee to submit a report to the Senate either in writing or in person each time the committee meets. The Committee on Committees will be responsible for arranging a selection process and for recommending applicants to the Senate for the following Faculty Committees: The Student Life Committee: three (3) students and one (1) alternate The Enrollment & Financial Aid Committee: two (2) students and one (1) alternate The Curriculum Committee: three (3) students and one (1) alternate The International/Intercultural Committee: two (2) students and one (1) alternate The Diversity Concerns Committee: two (2) students and one (1) alternate The Committee on Information & Instructional Resources: two (2) students and one (1) alternate The Teacher Education Committee: one (1) student The Athletic Advisory Committee: two (2) students and one (1) alternate 3.The President will appoint members of the Student Association to the following committees, subject to approval by a majority vote of the Senate: Senior Committee: Chair Election Commission: Election Commissioner, five (5) members at large Senate Finance Committee: Six (6) members at large Media Committee: Two (2) members at large 4.The Committee on Committees will appoint members of the Student Association to the following committees, subject to approval by a majority vote of the Senate: Social Committee: Chair, Director of Films and Special Events, Director of Music and Dance, Director of Logistics and Sound, Publicity Chair Welcome Week Committee: Chair, First Vice Chair, and two (2) Second Vice Chairs Shirttails Committee: Chair Campus Kitty Committee: Chair, First Vice Chair, and Second Vice Chair (in charge of the Miss ϲ Pageant) Multicultural Development Committee: Chair Environmental Concerns Committee: Chair or Co-Chairs Media Committee: Chair SECTION VII. SALARIES A.Elected Positions Salaries: The following elected positions shall be paid the following salaries on a monthly, pro-rated basis during Senates term: The President shall be paid $1912.49 The Vice President shall be paid $1650 The Academic Policy Representative shall be paid $1500 B.Appointed Positions Salaries: Students serving in the following appointed positions shall be bound by the same eligibility requirements as elected positions of the Student Association outlined in the Election Code and shall be paid the following salaries on a monthly, pro-rated basis during Senates term: Senate Treasurer $1600 Senate Presidential Assistant $1600 Senate Secretary $1600 Social Committee Chair $1925 Social Committee Films & Special Events $1425 Social Committee Music and Dance $1425 Social Committee Secretary-Treasurer $1425 Social Committee Director of Logistics and Sound $1425 Social Committee Director of Publicity $1425 MDC Chair $1300 ECC Chair $1300 Campus Kitty Chair $1000 Media Chair $1500 Profile Editor $1900 2 ProfileAssociate Editors $1400 (each) 2 Troubadour Co-Editors $1000 (each) Aonian ChiefEditor $1300 Aonian Associate Editor $650 KHDX Station Manager $1500 KHDX Program Director $1100 SECTION VIII. IMPEACHMENT AND REMOVAL Impeachment A.In order to impeach any member of the Student Senate, the body must be presented with at least one (1) charge accompanied by at least one (1) specification of misconduct or violation or negligence of duties outlined in the Bylaws. Impeachment must be initiated in one of the two following manners: External: The removal of officers/senators initiated by petition need only a majority vote of the Senate. Petitions must include the charge(s) and specification(s) and, upon verification of signatures by the Senate Secretary (or Vice-President if the Secretary is in question), shall constitute an automatic impeachment. The Secretary (or Vice-President) will have forty-eight (48) hours to verify the petition. In this sequence, the President (or Vice-President if the President is in question) shall, upon majority vote of the Senate, appoint a regularly voting senator to act as prosecutor. 1.Officer of the Senate: a petition must be signed by a majority of the members of the Student Association. 2.Class Representative: a petition must be signed by a majority of the students in that class. 3.Living Unit Representative: a petition signed by a majority of the residents of the appropriate living unit. Internal: The removal of officers/senators initiated by a member of Senate shall require a two-thirds vote of the Senate. 1.Any regular voting member(s) may present Articles of Impeachment against any officer/senator. The Articles of Impeachment must consist of the charge(s) and specification(s) against the officer/senator. A majority vote of the regular voting membership is required for the Senate to adopt the Articles of Impeachment. Any author of the Articles may act as prosecutor. 2.The Senate Secretary may and should present Articles of Impeachment against any officer/senator who fails to meet the attendance or notes requirements; the Secretary shall act as prosecutor. The Vice-President should present the Articles of Impeachment if the Secretary is in violation and the Vice-President shall then act as prosecutor. 3.The Articles of Impeachment should be submitted in writing no later than forty-eight (48) hours before a regularly scheduled meeting to the Presidential Assistant (or Vice-President if the Presidential Assistant is in question). The officer/senator in question should be notified by the Presidential Assistant (or Vice-President) no later than twenty-four (24) hours before the meeting. Removal B.Upon adoption of Articles of Impeachment, the prosecutor and the impeached officer/senator must meet with the Senate President (or Vice President, if the impeached is the President) within twenty-four (24) hours of a successful impeachment to decide a time at which to conduct the trial. The trial must be held no sooner than one (1) week after the successful impeachment vote. C.The trial will be conducted in executive session. If the impeached is the President, then the Vice-President will preside over the trial. The accused Senator may retain as counsel one member of the ϲ community. The prosecutor and the impeached may present witnesses or other evidence. The Senate, however, will not have subpoena power over members of the Student Association or anyone else. Hearsay testimony may be used as evidence. The trial will proceed in the following order: Prosecutor's opening statement Impeached Officer/Senators opening statement Prosecutor's evidence Impeached Officer/Senators evidence Impeached Officer/Senators closing statement Prosecutor's closing statement Motion by prosecutor to remove Discussion and vote D. During the trial, the senators are to act as jurors. They may ask questions of the presiding officer (the President or Vice-President), but they may not ask questions of the prosecutor, the accused senator, or the witnesses, except in writing, at the discretion of the presiding officer. Both the prosecutor and the impeached officer/senator may cross-examine the other's witnesses. The prosecutor and the accused must leave the meeting while the discussion of the motion takes place, but must be given the opportunity to vote on the removal motion if s/he is a regular voting member. The motion to remove requires a two-thirds (2/3) majority, secret ballot vote of the Senate unless previously stated in this section. Upon a successful removal vote, the impeached officer/senator is immediately removed from office, with all rights and privileges revoked. The removed officer/senator is barred from holding any future Senate office. Regardless of the outcome, the Senate shall adopt a statement to the Student Association before the meeting expires. E.The removal procedure may be stopped at any time before the removal vote by a two-thirds vote of the Senate. In such case, the accused Senator is not subject to retrial for the same offense. SECTION IX. TRANSITION POLICY A.The Senate as a whole will prepare a list of recommendations for the incoming Senate to be given to each incoming Senator. Executive Committee will have authority to enforce and Committee on Committees will have the ability to evaluate the transition policy of the Senate on behalf of the Senate. B.Incoming and outgoing Senates are required to participate in a retreat, in which positions and duties will be relayed to the incoming Senate. C.Senate members (including Chairs) will maintain a folder/binder including, but not limited to, the following: job descriptions, correspondence, duties, contacts, programs, and timelines. Officers will spend the week between elections and actual transition allowing incoming officers to shadow their respective positions, including, but not limited to, meetings, job descriptions, and transferring the officers' folders. SECTION X. AMENDMENTS All amendments to the Bylaws must be approved by a two-thirds majority vote of the Senate. SECTION XI. IMPLEMENTATION AND SUSPENSION The Bylaws must be implemented by a two-thirds majority vote of the Senate and are effective immediately upon implementation unless otherwise specified. The Bylaws may be suspended at any time by a two-thirds majority vote of the Senate. 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